8. October 2010 07:34
Amintas Neto just joined the MEA HQ DPE team from Brazil to cover our Academic business. As a 2010 Circle of Excellence winner (the most prestigious award at Microsoft), Amintas is filled with ideas and tips. Here is an easy one that he told me about that I love – “no think” backups. This particularly important if you are on the road a lot and forget to backup. Microsoft SyncToy makes it a no brainer. And it’s free too!
SyncToy is a free backup utility and super easy to use. It runs unobtrusively in the background using little memory and CPU resources.
First, be sure you have a back up location– ideally an external USB hard drive. When you run SyncToy, you will create a folder pair between the data that you want to back up and the backup location.
Do you make edits on both sides? Then choose Synchronize, which duplicates any deletes and renames with the other pair no matter where you made them. Do you treat your external hard drive as a read-only backup? Then choose Echo. Think of it as mirroring your data. Choose Contribute if you want the mirroring but do not want anything deleted in your back up location
You will get a nice preview of all the changes made since your last backup:That’s it – you are all set to run your backups. You can add more pair folder.
2. June 2010 10:41
When triaging your email, you want to fly through an inbox of 1000 very quickly. With the triaging technique, you can process 300 emails an hour. You can enhance that speed with a few more power accelerators.
First, you can minimize extra clicks of the Delete key by auto-deleting meeting responses. Why bother saving anything that doesn’t have comments?
Secondly, in order to triage, most likely you are skimming and reading the email. This means the email is open in full screen. After reading an email in full screen, do you really want to return back to your inbox to only find that you need to open another email? If you find that you are needing to skim emails during your triage, then choose the option to Open the Next Item after moving or deleting.
All these options can be found in Outlook 2010 under File, Options, under the Mail tab.
If you liked this tip, you may also like:
Smart Outlooking: Triage your Email